Library membership – terms and conditions
  • We are asking you to provide data so we can contact you about the library stock loaned to you. We store your name, full work and/or home address, telephone number(s), job title, academic institution where relevant, and preferred email address(es) to which automated messages regarding items we loan to you will be sent. The Library and Knowledge Services management system is made available in the Trusts mentioned above and is used: • To record contact details for the purpose of loaning library stock • To record loans of stock to users • To send notifications to users about their loans • To provide management information for library staff on usage and membership. We rely on your consent to process information for the above purposes. Where necessary, information may be passed to your local finance department and/or debt collector agencies for the purpose of collecting goods or outstanding debts in relation to lost or overdue items. We do not rely on your consent to do this. It is in the legitimate interests of Library & Knowledge Services to process your personal information in this way. Your Rights Members must inform their home library service of any changes to name, address, telephone or email address. If the library hold any incomplete or incorrect information about you, this may be completed and/or corrected by contacting your home library. If you no longer wish to be a member you may contact your local Library service who will remove you from the system. You may rejoin as a member at any time. All information held by the library will be kept confidential in accordance with the Data Protection Act (2018). The personal information you have supplied to the library will be stored by North East Library & Knowledge Services and shared with our library system supplier for the purpose of administering your account and contacting you when necessary. Your personal information will be held on the library system for 3 years, at which point you will be asked to re-register. If you do not re-register your personal information will be removed at this point. You can re-register with the library service at any point in the future should you change your mind.

I agree to abide by the Joint Regulations for Library Use and understand that information about how my data is processed is contained within local organisation Fair Processing Notice and within the Joint Regulations. I agree to my data being held in accordance with Data Protection Act 2018 for use within the joint library management system and that it may be shared between members of the North East Library & Knowledge Services and third parties as detailed in the Regulations.

Joint regulations for library use